Do I need a full asset register before starting PPM?

No. We can start with key systems and obvious risks, then refine and expand the plan as information improves and sites are surveyed.

How detailed is the PPM plan?

It is as detailed as you need it to be. Most clients prefer a simple calendar view with clear visit scopes rather than pages of codes. We can always add more detail behind the scenes if required.

Can PPM include both hard and soft services?

Yes. The best PPM plans combine hard services (like plumbing, water, drainage, electrics, fabric) with soft services (like cleaning, grounds and floor care) so visits are efficient.

Will PPM stop all reactive jobs?

No plan can prevent every issue, but a good PPM programme will reduce both the volume and impact of reactive work over time. You should see fewer surprises and less downtime.

Do you only offer PPM on a contract?

We can start with a simple programme and build from there. The structure can be formalised into a contract when you are comfortable with the plan and delivery.

Your Trusted FM Provider

Planned preventative maintenance (PPM)

Planned preventative maintenance that keeps your buildings steady, not reactive. PPM for plumbing, water, electrics, grounds and cleaning with clear evidence.

Get started

From firefighting to planned, calm maintenance

If your year is a blur of leaks, failed lights, flooded gullies and “quick” call outs, you are not alone.

Most teams start in firefighting mode and stay there because nobody has the time to build a sensible plan.

PPM changes that. We turn your loose task list, old reports and inbox of issues into a simple maintenance calendar that fits your diary.

Visits are planned, evidence is clear, and urgent jobs genuinely become the exception instead of the norm.

Our job is to shift that balance towards the second, without drowning you in paperwork.

Speak with the team

Our PPM solution

A practical, plain-English PPM service that bundles your key maintenance tasks into one joined-up plan.

You do not need a perfect asset list to start. We can build the plan from what you know, then refine it as we go.

Get started

Review of your sites, recent issues and existing contracts
A simple PPM schedule for the year, grouped by month or quarter
Bundled visits that combine multiple tasks in each attendance
Clear scopes for each visit so you know what is included
Photo evidence and short completion notes after every visit
Adjustments as patterns, footfall or priorities change

Ready to build a planned preventative maintenance programme?

Email your list, last year’s issues or any existing schedules, and we will propose a simple PPM plan you can start using this quarter.

Get started

Regulatory and compliance context

PPM is not just about fewer breakdowns. It helps you show you have taken “reasonably practicable” steps to manage risk.

Without quoting chapter and verse, your plan will support:

Health and safety duties to maintain premises and equipment so people are not put at risk
Water hygiene expectations for managing legionella risk with regular checks and records
Electrical and emergency lighting duties to maintain systems in efficient working order
Waste and grounds obligations to keep external areas safe, tidy and accessible

We are not here to replace your competent person or consultant.

Instead, we make it easier for them (and you) to show that agreed tasks are actually being done, with dates and photos to prove it.

Get started

FAQs

Planned preventative maintenance (PPM) is a structured schedule of checks and tasks designed to prevent avoidable breakdowns, keep standards high and support compliance, instead of relying purely on reactive call outs.